gsa-logo
Important COVID-19 News:
To find healthcare service providers and pricing, visit Health care
For additional information click here.

What does CALC do?

The CALC (Contract Awarded Labor Category) tool searches hourly rates on multiple GSA & VA services contracts and returns similar labor categories and prices based on search criteria and filters used. Learn more about the schedules below, or on the GSA website.

How can CALC help me?

The CALC tool was built to assist acquisition professionals with market research and price analysis for labor categories on federal government contracts. By capturing labor categories and prices in a database with an easy to use interface, we enable a search to be completed in seconds and return up to hundreds of results, versus spending hours searching GSA Advantage or contract files to only come up with a handful of comparables.

The tool also produces calculations that give users a better understanding of the larger population of data, such as ranges (highest and lowest prices) and average prices. This data is helpful for contract and task order negotiations for buyers and sellers.

CALC's data visualization, or price histogram, includes information about standard deviations for specific labor category prices. A standard deviation is a commonly used measurement that, in this case, tells you how far each labor category price is from the average (or arithmetic mean). The CALC histogram provides the average labor rate, the price point that includes 34% of prices higher than the mean (in a normal distribution), the price point that includes 34% of prices lower than average (in a normal distribution), and the number of results per price range. Up to 200 rates are displayed, but the entire data set can be downloaded including the search query parameters.

In short, the histogram is a helpful tool in understanding the distribution and ranges of ceiling prices for a given labor category. The histogram provides you with pricing insight and data for select GSA and VA labor category prices. However, for government users, note that the results do not automatically establish or determine fair and reasonable pricing for a particular labor category.

Where do the prices in this tool come from?

This tool shows actual ceiling prices awarded to various vendors at the master contract level, on multiple GSA & VA services schedules listed below. These are not prices paid at the task order level, which may be slightly different (e.g. to reflect a discount).

Rates you see in CALC are:

  • Fully burdened hourly rates
  • Ceiling prices (awarded at the master contract level)
  • For the current fiscal year (out years available by clicking +1 or +2 under contract year or “Export data” under the chart
  • Worldwide awarded rates

What's included in the fully burdened rate?

The fully burdened labor rates projected in CALC are based on awarded Multiple Award Contracts. This means the fully burdened labor rates projected in CALC include the direct labor rate, indirect costs such as Overhead and G&A plus profit. In private industry sometimes it’s also referred to as a wrap rate.

Where does the data come from?

The labor category prices are the awarded labor categories and prices on the companies' GSA Schedules. It is the same data that is uploaded into GSA Advantage; however, it is loaded on the day of award versus 30 days or more after award.

The contracting officer uploads the data to the pricing tool after the price list is reviewed, approved, and the contract award or modification is completed.

How frequently is the data updated?

The data is updated as frequently as GSA Contracting Officers provide pricing via the Price Proposal Template (PPT) upload feature. Only users with a CALC login can upload pricing.

Are the contracts still active? Where can we learn more about these contracts?

CALC’s data quality algorithm removes contracts that have passed the end data entered by the contracting officer. You can learn more about the contracts from GSA Advantage. The contract numbers in CALC contain external links to the contract information available on GSA Advantage.

Where does the data reside?

The source data is housed in a database on GSA Region 10 servers and within an Amazon Web Services account for GSA 18F.

What are schedules?

Visit GSA's website to learn more about the Multiple Award Schedules (MAS).

Professional Services Schedule

This schedule was formerly known as the Professional Services Schedule (PSS). Contracts were awarded to a single company for services that cover multiple legacy schedules.

IT Schedule 70

This schedule, formerly known as IT Schedule 70 offers federal, state and local governments innovative solutions to their information technology needs.

78 Promotional, Recreation, Trophies

This schedule was formerly known as Schedule 78 - Sports, Promotional, Outdoor, Recreation, Trophies & Signs and included sports equipment and supplies, sports clothing and accessories, park and playground equipment, flags, awards, trophies, presentations, promotional products, briefcases and carrying cases, and related products and services.

36 Office, Imaging & Document Solution

This schedule was formerly known as Schedule 36 - Office, Imaging & Document Solution

Legacy FABS

This schedule was formerly known as Schedule 520 - Financial and Business Solutions (FABS) and included services for asset management, financial management, auditing, business information, program management and grant management.

Legacy AIMS

This schedule was formerly known as Schedule 541 - Advertising and Integrated Marketing Schedules (AIMS) and provided advertising, marketing and related communications fields, including web & graphic design, direct mail campaigns, etc.

58i Audio & Video Services

This schedule was formerly known as Schedule 58i - Professional Audio/Video, Telemetry/Tracking, Recording/Reproducing, and Signal Data Solutions

621i Professional & Allied Healthcare Staff

This schedule was formerly known as Schedule 621 - Professional and Allied Healthcare Staffing

71 Furniture

This schedule was formerly known as Schedule 71 - Furniture.

71_IIK Furniture Management Services

This schedule was formerly known as Schedule 71 II K - Comprehensive Furniture Management Solutions (CFMS).

72 Furnishings and Floor Coverings

This schedule was formerly known as Schedule 72 - Furnishings and Floor Coverings.

736 Tech & Professional Staff

This schedule was formerly known as Schedule 736 - Temporary and Administrative Professional Staffing (TAPS).

Legacy Language

This schedule was formerly known as Schedule 738 II and provided a range of services, from basic transcribing to advanced analytical consulting. Sign language and training are also offered.

03FAC Facilities Maintenance & Management

This schedule was formerly known as Schedule 03FAC - Facilities Maintenance and Management Solutions for Real Property.

Legacy PES

This schedule was formerly known as Schedule 871, the Professional Engineering Schedule, and covered engineering disciplines, including mechanical, electrical, chemical, civil, software, aerospace, nuclear, bio, fire protection, and marine.

Legacy MOBIS

This schedule was formerly known as Schedule 874 - Mission Oriented Business Integrated Services (MOBIS) and provided management and consulting services, including facilitation, surveys, competitive sourcing and project management.

Legacy Logistics

This schedule was formerly known as Schedule 874 - Logistics Worldwide (LOGWORLD) and provided services (including deployment of supplies, equipment, materials and personnel) in the areas of planning acquisition and management of logistics system, expert advice, assistance, guidance, management, and operational support services. Various types of training were also available.

Legacy Environmental

This schedule was formerly known as Schedule 899 - Environmental Services and provided services in environmental management, electronics stewardship, pollution prevention cleanup and restoration, HAZMAT, and training.

MAS Consolidated

In FY2020, the 24 legacy Schedules were consolidated into a single Schedule, broken down into 12 large categories. CALC references this Schedule as “MAS Consolidated”.

How do I export results?

Under the data visualization, you can click “Export data” to download an Excel spreadsheet (.xls file) with the results and search terms.

Can you provide additional information on the significance of the STD dev +1 and STD dev -1?

Standard deviation is a commonly used measurement that tells you how far each labor category price is from the average (or arithmetic mean). +1 Standard Deviation is the price point that includes 34% of prices higher than the mean (in a normal distribution), and -1 Standard Deviation the price point that includes 34% of prices lower than average (in a normal distribution).

Are there plans to incorporate the actual paid labor rates?

Currently the DX Pricing Platform team is working on a price estimating tool that will incorporate Bureau of Labor Statistics labor pricing into the CALC interface. Geographic considerations are part of that development effort.

CALC may include prices paid data in the future. However, after multiple rounds of analysis of services prices paid data that is available, most labor hour prices paid all fall within the range of prices in CALC.

Is this a base rate that then could be adjusted for locality?

Services pricing on the Multiple Award Schedules are worldwide rates, the adjustment for locality can be negotiated at the task order level.

Can the CALC tool filter down to the geographic region at the state level?

The data from the Multiple Award Schedule contracts are awarded as worldwide rates applicable to any location unless otherwise specified. If you are located in an area that costs are generally less than the large metropolitan area, utilize prices at the lower end of the range in your negotiations. A future release of CALC will include Bureau of Labor Statistics data that will be filterable by the metropolitan statistical area.

Do we have the capability to search pricing data based on BLS SOC (Standard Occupation Classification) IDs?

Not at this time, however BLS SOCs are in the process of being added to CALC as a future enhancement.